Privacy Policy

This Privacy Policy describes how LLC "KYC CODE SYSTEMS" (ЄДРПОУ 46233690), registered at Ukraine, 03062, Kyiv, Rene Descartes Street, 4/2, office 7 ("we", "us", "the Company"), handles personal data collected through the website at kyccodesystems.com ("the Website").

1. What data we collect

We collect personal data only when you choose to provide it to us:

• Contact enquiries. When you send us a message through the contact form or by email, we receive your name, email address, and the contents of your message.
• Technical data. Our web host receives standard server logs, which include IP addresses, browser user-agent strings, and timestamps. This data is used solely to operate and secure the Website.

We do not use third-party analytics, advertising, or tracking cookies on the Website.

2. Why we process data

We process the data above to:

• respond to your enquiry and communicate with you about a possible engagement;
• enter into and perform a contract with you or the organisation you represent;
• comply with legal obligations that apply to us;
• protect the Website from abuse.

3. Legal basis

Where GDPR or similar regulations apply, the legal basis for processing is your consent (when you submit the contact form), the performance of a contract (for clients and prospective clients), our legitimate interest in operating and securing the Website, or compliance with Ukrainian law.

4. How long we keep data

We keep contact enquiries for up to 24 months after our last communication with you, unless a contract requires us to keep them longer. Server logs are rotated automatically by our web host.

5. Who we share data with

We do not sell personal data. We share data only with service providers that help us operate the Website and run our business (for example, our email provider and our web host). These providers process data on our behalf under their own terms and applicable data-protection laws.

6. International transfers

Some of our service providers are located outside Ukraine. Where this is the case, we rely on the safeguards those providers have in place (standard contractual clauses or equivalent).

7. Your rights

You may ask us to access, correct, or delete the personal data we hold about you, and to restrict or object to our processing of it. To make a request, email us at contact@kyccodesystems.com. You also have the right to lodge a complaint with a competent data protection authority.

8. Security

The Website is served over HTTPS. We apply reasonable technical and organisational measures to protect personal data against unauthorised access, loss, or alteration. No system is perfectly secure, and we cannot guarantee absolute security.

9. Changes to this policy

We may update this policy from time to time. The "Last updated" date at the top of this page indicates when it was last changed. If we make material changes, we will take reasonable steps to notify you.

10. Contact

Questions about this Privacy Policy can be sent to contact@kyccodesystems.com or by post to the legal address above.